Office / Operations Manager

  • Employer: Sonshine Tree Care
  • Location: Stanwood, WA 98292
  • Salary: $28,000.00 to $50,000.00 /year

Job Description

Sonshine Tree Care is seeking a confident, detail-oriented Office / Operations Manager to take charge. This individual must be a dynamic person with a skill set ranging from; maintaining excellent customer relations and managing crew workload, to financial accounting. As our company grows and expands the office team this individual will delegate responsibility and oversee the office operations.

Software Experience

  • QuickBooks Pro
  • Microsoft Office – Word, Excel
  • G Suite

Job Responsibilities

Bookkeeping /Accounting – 10%

  • Maintains records of financial transactions by posting transactions and reconciling accounts; ensure legal requirements compliance.
  • Prepares annual, quarterly, and monthly tax reports.
  • Administers AP, AR, payroll, including benefits, PR liabilities, weighted average overtime, etc.

Human Resources – 10%

  • Oversees new employee on-boarding, including tax, benefit, training record keeping compliance.
  • Ensures company benefits are administered in compliance with policy, and regulatory requirements
  • Maintains employee records.

Secretarial – 30%

  • Receives incoming telephone calls / emails / inquiries, takes messages, schedules representative’s appointments.
  • Collects pertinent information from prospect, and communicates pertinent information to customer i.e. project type, company value, logistics, our expectations of the sale visit (10-15 mins onsite w/customer with clear list of requested work).
  • Pre-qualifies new inquiries to increase team's success.
  • Makes travel arrangements as necessary.

Contracting / Project Scheduling – 30%

  • Reviews contract revision requests, prepares revision in collaboration with sales team as necessary, and submits to customer for review.
  • Schedules and manages workload based on crew / equipment availability.

Operations – 10%

  • Checks hours on work orders / job reports / time sheets for accuracy.
  • Summarizes the content of incoming materials to assist the manager and representatives.
  • Is familiar with company policy and applicable state and federal regulations.

Marketing / Sales – 10%

  • Dispatches seasonal mailings and follows up with previous customers to generate new leads.
  • Follows up with sent proposals to determine client decision and pertinent information.

Position Qualifications / Skills

  • Developing Procedures
  • Analyzing Information
  • Excellent Data Entry Skills
  • Attention to Detail and Accuracy
  • Confidentiality
  • We are a drug and alcohol-free environment. Qualified applicants will receive pre-employment background check and drug test.


  • 90% company-paid medical and dental insurance
  • SIMPLE IRA w/company match
  • Paid Time Off
  • 6 Paid Holidays
  • Tuition Reimbursement of Approved / Applicable Professional Development Courses
  • Excellent Team to work with

How to Apply

If you are able to meet this position’s needs, please submit a summary of qualifications limited to two pages and a cover letter including a personal statement expressing how the work of Sonshine Tree Care aligns with your personal and professional goals.