Governance

Board of Directors

Our Board of Directors is comprised of an Executive Committee and an Advisory Committee.

Executive Committee

The Executive Committee is elected by PNW-ISA membership and serves a two-year term. The committee includes four officers elected in even years.

President

Supervises and works with the Executive Director, board, staff and members to further the organization’s mission. Influences how the board uses its time, the selection of board members, acts as chief spokesperson for the Chapter, oversees administration of all Chapter policy and projects, and its future leadership.

The President is required to:

  • Preside over board and executive committee meetings.
  • In conjunction with other Board members, provide direct supervision of the Executive Director.
  • In conjunction with other Board members, review the job performance of the Executive Director.
  • Preside at all meetings of the Board of Directors.
  • Preside over the Chapter’s Annual General Meeting (AGM).
  • Call special meetings of the Board of Directors, as required.
  • Keep the Board of Directors and Chapter committees informed regarding the operations and policies of the Chapter.
  • Select or approve chairpersons for all Chapter committees and task forces. Outline the purposes and duties of the committees, monitors their progress and behave as a member ex-officio of all committees.
  • Direct the Board of Directors in formulating policies and programs that will further the goals and objectives of the Chapter.
  • Conduct an annual review of organizational performance and effectiveness, including a review, in conjunction with the President-Elect, of the Executive Director.
  • When necessary, recommend changes in Chapter’s structure (Board, committees, etc.) to the Board of Directors.
  • Act as a spokesperson for the Chapter to the public, press, legislative bodies, and other related organizations, if needed.
  • Monitor Chapter expenditures to assure operation within the annual budget.
  • Promote active participation in the Chapter on the part of the membership.
  • Report the activities of the Board and Chapter to the members by newsletter or other regularly issued publication.
  • Perform such other duties as customarily pertain to the office of President.

Committees: The President may participate in and influence chapter committees.  All planning committees’ processes, plans, and decisions are reviewed by the President. The President recommends to the board which committees are to be established, including:

  • Volunteering for committees and coordinating individual board member assignments
  • Ensuring each committee has a chairperson, and stays in touch with chairpersons to be sure that their work is carried out;
  • Identifying committee recommendations that should be presented to the full board;
  • Determining whether executive committee meetings are necessary and convenes the committee accordingly.

President Elect

Works with the President, Executive Director, board, staff and members to further the organization’s mission. Following the term as President-Elect, this individual then serves a 2-year term as the President.

The President Elect is required to:

  • Assist the president in presiding over board and executive committee meetings.
  • In conjunction with the president, conduct an annual review of the organization's performance and effectiveness, including a review of the Executive Director.
  • Attend all meetings of the Chapter's Executive Board.
  • Assist the President in supervising and reviewing the job performance of the Executive Director.
  • Act as a spokesperson for the Chapter to the public, press, legislative bodies, and other related organizations, if necessary.
  • Monitor Chapter expenditures to assure operation within the annual budget.
  • Promote active participation in the Chapter on the part of the membership.
  • Perform other duties as customarily pertain to the office of President, as delegated by the President.

Secretary

Serves as a voting member on the Board of Directors and has the overall responsibility for all record keeping of Board meetings and the annual general membership meeting. Input from the Secretary is important to the overall health of the organization and is expected to participate in discussions with the Board of Directors as necessary.

The Secretary is required to:

  • Record the minutes of all proceedings of the Board of Directors and members’ meetings and actions
  • Provide notice of all meetings of the Board of Directors and members
  • Authenticate all records of the corporation
  • Maintain current and accurate membership lists
  • Provide new Board of Director members with a current copy of the Bylaws and Operations Manual
  • Any other duties as may be prescribed by the Board of Directors

Treasurer

Treasurer

The Treasurer has overall responsibility for corporate funds. The Treasurer’s role is defined by the PNW-ISA Bylaws approved September 29, 2010, though the focus of the position will change based on the Chapter needs at any given time as well as the tools, training, interests and strengths of the individual in the Treasurer position. For instance, Treasurers in the past have focused on increasing financial reserves, investigating internal controls, or revising bookkeeping procedures to support more accurate reporting of accrual basis financials. The Treasurer may work closely with the Executive Director and occasionally the Board President on a regular basis.

The Treasurer is required to:

  • Assure accounts of all finances are full and accurate
  • Provide guidance on interpretation of the financials for the Chapter
  • Working with the Executive Director to present the draft budget proposal to the board and membership, if necessary
  • Present the financials and the budget to the general membership at the Annual General Membership meeting.
  • Receive a copy of the financials each month, review them, and ask questions of the Executive Director if clarification is needed
  •  Review the detail within the books and be prepared to respond to questions from other board members regarding trends in revenue and expenses prior to each board meeting
  • Act as secondary signer on checks over a particular dollar amount, if necessary

Executive Committee Program Directors

The Executive Committee also has five program directors elected in odd years.

Certification Director

Serves as the Chapter’s conduit for certification tests and assigning Continual Education Units (CEU) to arboricultural and safety classes, training seminars and courses. The Certification Director is also the chapter’s certification liaison to the International Society of Arboriculture (ISA) in Champaign, IL.

The Certification Director is required to:

  • Attend the Certification Liaison meeting in Champaign IL each year.
  • Approve all chapter Certified Arborist and Certified Tree Worker exams.

Continuing Education Director

Keep up with, report, create, move forward, and represent, “ALL THINGS EDUCATION” to the board and membership. This position is not responsible for the day-to-day administration or personally doing all things education but to be involved, knowledgeable, and represent the chapter on these issues.  Examples of “all things education” include: Annual Training Conference (ATC), Tree Climbing Competition (TCC), education portions of the website, replying to membership on education questions, Urban Forestry online portal, Tree Risk Assessor Course and Exam (TRACE) to Tree Risk Assessment Qualification (TRAQ), Regional Education Coordinator (REC) Initiative, Surveys and program development, species rating guide updates, and educational classes for membership.

The Continuing Education Director is required to:

  • Provide enough “local” education opportunities to satisfy membership CEUs and other education demands
  • Continue the revenue stream via education to keep the PNW-ISA healthy and continue to grow in a way to better serve membership.

Governance Director

Provides guidance on creation and growth of chapter governance.

The Governance Director is required to:

  • Develop and amend policies and procedures as needed
  • Create tools and resources to improve the operations of board and staff to enhance delivery of programs and services to membership.

Member Services Director

Represents member interests in the chapter, overseeing benefits related to membership.

The Membership Services Director is required to:

  • Attend place-based board meetings
  • Participate in board conference calls
  • Attend Chapter Annual General Meeting held at the Annual Training Conference.
  • Monitor web-based content and coordinates with other board directors and the executive director to assure accuracy and currency of the content.

Public Outreach Director

Develops and implements outreach programs that follow our mission of fostering a greater appreciation of trees and promoting the professional practice of arboriculture through education, research and technology.

The strategic objectives for the Public Outreach Director are:

  • Build and mend relationships with Allied Professionals/Green Industry.
  • Focus membership on building relationships with Allied Professionals.
  • Become the primary website (PNWISA.org) for arboriculture information in the Pacific Northwest.

The Public Outreach Director is required to:

  • Works to enhance the image of the PNW-ISA as the “go to” organization for proper tree care in the region that we serve
  • Attend Board meetings
  • Complete Board reports
  • Attend or lend support to training programs in the chapter

Advisory Committee

The Advisory Committee is appointed by the Board of Directors for a 3-year term with no term limit.

Editor

Responsible for coordinating production of PNW-ISA’s quarterly newsletter, Pacific Northwest Trees, as well as other publications as required.

The Editor is required to:

  • Prepare all aspects of the quarterly (Spring, Summer, Winter, Fall) Chapter newsletter, Pacific Northwest Trees. This includes collecting content, editing submissions, preparing the layout, proofreading, etc.
  • Assist the Executive Director in communication with the printing company regarding printing schedules, quantities, etc.
  • Liaise with all newsletter advertisers and provides the Administrative Assistant with contact information and other details for billing purposes.

ISA Representative

The PNW-ISA Representative on the ISA Council of Representatives serves as a voting member on the Council to act as a liaison between ISA and the PNW Chapter, bringing all pertinent information to the Council and returning all pertinent information back to the Chapter. The ISA Representative has the responsibility to represent his or her own component (the Chapter) and other components as a whole.

The Council was established in 2010/2011 to provide a body within the ISA structure for representation of the ISA components (voting: chapters, Professional Affiliations, ISA Certification Board; ex-officio: Associate Organizations, the TREE Fund Board, and other groups designated by the Council).

The ISA Representative is required to:

  • Attend the annual Council meeting and one meeting with the ISA Board of Directors, both held at the ISA International Annual Conference (typically in August each year) in order to consult with and advise the Board regarding matters of organizational importance.
  • Attend other Council meetings and communication as requested, which will be done via conference call or electronically. PNW-ISA Chapter pays for all expenses related to serving this position.
  • Communicate regularly with the PNW-ISA Chapter Executive Director as well as the Chapter Board of Directors regarding any issues with ISA (including the Board) that could be brought through the Council for discussion and action.
  • Make an effort to provide timely and relevant information brought through the Council to both the Chapter Board (meetings/e-mail) and the Chapter members (newsletter articles).

TREE Fund Liaison

Serves as the primary communications link between the Chapter and the ISA TREE Fund.  In addition, this position serves as the fundraising event coordinator for the PNW-ISA Chapter.

The TREE Fund Liaison is required to:

  • Organize, staff, and promote fundraising events during the annual PNW-ISA Annual Training Conference
  • Assemble an auction item for donation to the TREE Fund Gala held during the ISA Conference
  • Attend the annual TREE Fund Liaison retreat
  • Attend and participate in the Liaison Committee meeting and interact with the Board of Trustees
  • Attend Liaison Committee quarterly teleconference calls
  • Attend the ISA Annual Conference to assist the TREE Fund with their fundraising events, if possible
  • Shepherd the Bill Owen Fund, a scholarship fund that was established to honor a founding member Bill Owen who passed away in 2005.

Meeting Calendar

The PNW-ISA Board of Directors meets five times each year.

  • February/March: Three-day New Year Retreat
  • May: Two-day Spring Retreat
  • July: Conference Call
  • September/October: The Annual General Meeting, held in conjunction with the Annual Training Conference
  • December: Conference Call

Board meetings are open to the public. Membership attendance is especially encouraged at the fall Annual General Meeting.